Web Registration

• Web performance is a universal concern for all web-based system. The allocation of registration time tickets is one of the measures taken to control web activity to safeguard users' web response time.
• Registration time tickets are assigned to space out the students so that they will not all be logging onto the web at the same time for web registration. The time ticket governs the start date and time each student can begin to use AIMS for web registration. Students with no time ticket assigned are not allowed to add/drop courses via the web.
   

• Registration Time Tickets for Summer Term 2013

  (1)   For Students in Colleges and Schools

  2011 Cohort & Before
  I. First Period: 21 - 22 May 2013 (for all courses except Chinese Civilisation and GE Courses in Areas 1-3)
  Date	Begin Time	Students	Mode	Year of Admission
  21 May (Tue)	8:30 am	Bachelor's Degree	PT & Combined	2010 & before
  	9:00 am - 1:00 pm	Bachelor's Degree	FT	2010 & before
  		Bachelor's Degree (Advanced Standing II)	FT	2011
  	1:30 pm	Bachelor's Degree	PT & Combined	2011
  	2:00 pm - 6:00 pm	Bachelor's Degree	FT	2011
  		Associate Degree	FT	2011 & before
  All tickets for the first period end on 22 May 2013 (Wed), 11:30 pm.
  II. Second Period : 23 - 24 May 2013 (for Chinese Civilisation and GE Courses in Areas 1-3)
  Date	Begin Time	Students	Mode	Year of Admission
  23 May (Thu)	9:00 am (tickets end at 12:00 noon)	Bachelor's Degree	All	2010 & before
  		Bachelor's Degree (Advanced Standing II)	All	2011
  	3:00 pm (tickets end at 6:00 pm)	Bachelor's Degree	All	2011
  		Associate Degree	All	2011 & before
  III. Third Period : All web registration resumes on 25 May 2013 (Sat), 9:00 am

  2012 Cohort
  I. First Period: 21 - 22 May 2013 (for all courses except Chinese Civilisation and GE Courses in Areas 1-3)
  Date	Begin Time	Students	Mode
  21 May (Tue)	1:30 pm	Bachelor's Degree (Advanced Standing II)	PT
  	2:00 pm - 6:00 pm	Bachelor's Degree (Advanced Standing II)	FT
  		Exchange	All
  22 May (Wed)	9:00 am - 1:00 pm	Bachelor's Degree (Advanced Standing I)	FT
  	2:00 pm - 6:00 pm	Bachelor's Degree (Normative 4-year)	FT
  		Associate Degree	FT
  All tickets for the first period end on 22 May 2013 (Wed), 11:30 pm.
  II. Second Period : 23 - 24 May 2013 (for Chinese Civilisation and GE Courses in Areas 1-3)
  Date	Begin Time	Students	Mode
  23 May (Thu)	3:00 pm (tickets end at 6:00 pm)	Bachelor's Degree (Advanced Standing II)	All
  		Exchange	All
  24 May (Fri)	9:00 am (tickets end at 12:00 noon)	Bachelor's Degree (Advanced Standing I)	All
  	3:00 pm (tickets end at 6:00 pm)	Bachelor's Degree (Normative 4-year)	All
  		Associate Degree	All
  III. Third Period : All web registration resumes on 25 May 2013 (Sat), 9:00 am

  (2)   For Students in the Community College of City University (Divisions of Business, Applied Science & Technology, Languages & Communication, and Social Sciences)

  2011 Cohort & Before
  Date	Begin Time	Students	Mode
  27 May (Mon)	8:30 am	Associate Degree	PT
  	9:00 am - 1:00 pm	Associate Degree	FT

  2012 Cohort
  Date	Begin Time	Students	Mode
  27 May (Mon)	8:30 am	Associate Degree	PT
  	9:00 am - 1:00 pm	Associate Degree	FT

  Remarks : No ticket will be assigned to visiting / occasional / Mainland campus / outbound exchange / outbound collaboration programme / Elder Academy students.

• Time ticket assigned for Summer Term 2013 will be available for checking from 26 April 2013.
• To check your registration time ticket, go to AIMS. Select "Course Registration" and then "Registration Status".
• Web registration is NOT applicable for visiting, occasional, Mainland campus, outbound exchange, outbound collaboration programme and Elder Academy students. Registration holds will apply to these students.

• Gateway Education courses, ELC courses, language courses, Chinese Civilisation courses, non-credit bearing optional language courses in Chinese, Putonghua and Japanese offered by SCOPE, physical education courses offered by the Student Development Services and some required courses and programme electives can be registered or dropped via the web.
• All courses with course sections which can be registered on the web are marked "WEB = Y" in the "Master Class Schedule". Please check if there are any registration restrictions for the course, such as it can only be taken by students of a particular level, or programme. Make sure you fulfill the prerequisite/precursor requirement before registering for the course.
• Read 'Course Information' from the "Programmes and Courses" website for the full list of prerequisites and precursors prescribed for the course as well as the course aims, syllabus, teaching pattern before deciding on whether to register on the course.
• In the event of insufficient enrolment for any course, the University reserves the right to cancel a particular course or combine different course sections within the first week of the semester. Students will be notified by email of any course cancellation.

1. Log onto CityU e-Portal.
2. Select AIMS.
3. Click "Course Registration" menu. 
4. Click "Select Term", choose the correct term and press "Submit Term".
5. Click "Add or Drop Classes" and you will find your pre-registered course sections under "Current Schedule".

6. Click "Class Search" at the bottom of the page to go to the "Look Up Classes" Menu.
   
   By Course Search
7. Choose "Subject" and then click "Course Search". Select course by clicking "View Sections".
   
   By Advanced Search
8. Enter your search criteria:
   
   • select one academic unit in "Subject", then enter the course number or enter the course title as a context search; OR
   • select one or several academic units (press Control key) in "Subject", select day or evening in "Session", select any one day of the week or do not tick any box in "Days".
9. Click "Class Search". Course sections already 'full' will NOT be displayed.

10. To add course sections, check the relevant "CRN" boxes.
11. Go to the bottom of the page and click "Register".
12. Course sections successfully registered will be shown under your "Current Schedule".
13. Alternatively, you can input the CRNs directly under the heading "Add Classes Worksheet" in the "Add or Drop Classes" form, then click "Submit Changes".

14. To drop a course section, click the arrow button under Action in your "Current Schedule"
    and choose "Web drop", and then click "Submit Changes".

15. If the add request is unsuccessful, a box with the heading "Registration Add Errors" will appear below your schedule.
16. To remove the Registration Error box, click "Submit Changes" or click "Course Registration" menu and re-enter the "Add or Drop Classes" menu.

17. After completing all web add/drops, click "My Detail Schedule" to double-check your class schedule record.
18. When you have finished, make sure that you close e-Portal before leaving your terminal.

• In each web registration exercise, a specific period is allocated for GE courses. Each student will be assigned a separate time ticket for add/drop of Chinese Civilisation and GE courses in Areas 1-3.
• Quotas for GE courses with capacity above 60 will be distributed evenly amongst the time slots assigned to different student groups (4 slots in Summer Term 2013) to provide students more choices in selecting GE courses.
• Students should check the capacity of individual GE courses which will be updated 1 hour before the start of each time slot. For example, for students with ticket commencing at 3:00 pm on 23 May 2013, the capacity will be updated at 2:00 pm.
• Each student will only be allowed to register for a limited number of GE courses (Chinese Civilisation and GE courses in Areas 1-3) during this specific period. Any excessive GE courses registered will be dropped without prior notice.
  • Semester A/B: Maximum 2 GE courses
  • Summer Term: Maximum 1 GE course
• After the specific period, students may add additional GE courses if seats are available.

How Waitlisting Works

• Waitlisting is available for the following courses in Summer Term 2013:

  Eligible Web-enabled Courses	Waitlisting Available From
  Courses offered by the Department of Chinese, Translation and Linguistics (CTL)	21 May 2013, 8:30 am
  GE courses (Chinese Civilisation and GE courses in Areas 1-3)	25 May 2013, 9:00 am (after the specific GE web registration period)

• All waitlists will be cleared after 17 June 2013, 11:30 pm.
• Students could add themselves to waitlists on course sections which are full. When seats are made available after other students drop the course sections, the system will register students into the course sections according to the student's position in the waitlist queue on a first-come, first-served basis. The system will also check whether the course sections to be added comply with the registration rules (e.g. student's maximum study load permitted) and will reject individual students from the waitlists if adding the course sections breaks any rules. Students will then be notified by email of the results.
• 20% of the total quota of a course will be added as waitlist quota. Students could not add themselves to waitlists when they are full.
• If a student drops a course section with students on waitlist, he/she will not be able to re-enrol into the section and can only add to its waitlist instead. Students cannot therefore swap sections of the same course or classes with other students if the concerned course sections have students on waitlist.
• Waitlisting does not mean the students are registered in the course sections and does not guarantee a seat. Students should check their positions regularly on the waitlist. If they are not moving up on the waitlist, they should find an alternative course to register in.
• Registration rules such as time-conflict and linked sections (e.g. lecture + tutorial) apply to the waitlisting. The inability to be added to a waitlist may be due to the rules.
• Students cannot add themselves to waitlists on courses that they have already registered in.
• Students cannot add themselves in more than one section or one group of linked sections of the same course.

Steps for Using Waitlisting

Getting Started

1. Log onto CityU e-Portal.
2. Select AIMS.
3. Click "Course Registration" Menu.
4. Click "Select Term", choose the correct term and press "Submit Term"
5. Click "Add or Drop Classes" and you will find your pre-registered course sections under "Current Schedule".
6. Input the CRNs directly under the heading "Add Classes Worksheet" and then click "Submit Changes".

Add to Waitlist

7. When you attempt to register in a course section that is full and has waitlist, you will receive a message which shows if you can add yourself to the waitlist

   Example	Option Allowed
   Closed - 1 Waitlisted	One student is already on the waitlist. You can add yourself to the waitlist.
   Closed - Waitlist Full	Waitlist quota is full. You cannot add yourself to the waitlist.

8. Select "Waitlist" from the "Action" drop-down box and then click "Submit Changes".
9. If you do not want to add yourself to the waitlist, select "None" and then click "Submit Changes".
10. After completing the waitlisting, click "My Detail Schedule" to double-check your waitlisted course section and your position in the waitlist queue under "Waitlist Position".

Drop from Waitlist

11. To drop a waitlisted course section, select "Web Drop" from the "Action" drop-down box in your "Current Schedule".

Waitlisting Demo

• When using the "Look Up Classes" menu, select the "Subject" to help narrow your search. By pressing the Control key, you can select more than one Subject. DON'T check more than one day in "Days" since selecting two days means an "AND" condition. Most likely, there will be no courses meeting your search criteria. You can also select "Subject", then enter the course number or the course title. The latter is a context search.
• A course may consist of one or a number of components. For example, if a course includes lecture, tutorial and laboratory, these components are denoted by letters C, T, and L respectively in the course section number. Check the components of the course and register for all course sections at the same time. Otherwise, a "link error" message will appear. Re-submit the request by adding the missing course sections.
• In most cases, a CA1 lecture has to match with a TA1 or TA2 tutorial. DON'T choose CA1 and TB1, as it will generate a "link error".
• DON'T try to register several courses in one process to avoid confusion when reading the registration error messages prompted by the system. Add one course at a time (but include all course sections) for each request.
• If you want to change the tutorial section for a course, you must first check if there are places available in that course section. Then drop the old course section and add the new course section at the same time before you press "Submit Changes" in the "Add or Drop Classes" menu. As the enrolment numbers are real-time dynamic data, several students may be competing for the few remaining seats at the same time. If the capacity of the course section is almost full, students are advised not to attempt to swap into those sections.

• Students are not permitted to use any method to attempt to gain an unfair advantage during online course registration such as:
  - any attempt to add a course section that is known to be closed by using a computer program
  - usage of any browser add-ons to monitor changes in section capacity which disrupts the web performance
• Web activity will be continuously monitored during the add/drop period to safeguard the web performance. Students who misuse the course registration system will be barred from further usage of online add/drop of courses for the whole semester. Other appropriate disciplinary actions may also be taken against the students concerned.

     1. LEVEL RESTRICTION

• All programmes and courses are classified into five levels:
  
  A: Associate Degree
  B: Bachelor's Degree
  P: PGC, PGD and Master's Degree
  D: Professional Doctorate
  R: Research Degree
   
• The Master Class Schedule shows the eligible student level for taking a particular course. Students who try to register at an inappropriate level will produce the LEVEL RESTRICTION error message.
• The ELC courses are classified into two levels for which students are only required to complete the courses at the level they belong to. This message will display when a student attempts to register an EL course which is not of the right level.

     2. TIME CONFLICT

• Adding a course section that has a time conflict with the student's existing schedule.

     3. LINK ERROR

• Some courses comprise more than one activity, e.g. lecture + tutorial + laboratory. A "Link" error is when the student does not register for all the required activities.

     4. MAXIMUM HOURS EXCEEDED

• Maximum academic load is prescribed for individual programmes or for individual students. This message will be displayed when a student's academic load exceeds the maximum load.

      5. CLOSED SECTION

• If a student types the CRN number of a course section directly in the "Web Add/Drop Classes" form and the section capacity is already full, this message will be displayed.

      6. DUPLICATE COURSE WITH SECTION (CRN#)

• If the lecture/tutorial sections of a course have been registered and the student adds another lecture/tutorial section of the same course, this message will appear. If the intention is to change group section, drop the original lecture/tutorial group section when adding the new section.

      7. PROGRAM RESTRICTION

• Some courses may restrict web registration to some specified study programmes only. This message will display when students of other programmes attempt to register on the course.

      8. DEGREE RESTRICTION

• Some courses may restrict web registration to a specified degree only. This message will display when students of other degrees attempt to register on the course.

      9. FIELD OF STUDY RESTRICTION (MAJOR/MINOR)

• Some courses may restrict web registration to a specified major or minor only. This message will display when students of other major or minor attempt to register on the course. 

      10. CAMPUS RESTRICTION

• Students can normally register courses offered by the campus in which they are enrolled. This message will be displayed when students attempt to register on the course with wrong campus.
• Campus restriction is displayed under 'Campus' of the Master Class Schedule. A summary of the restrictions is given below:
  

  Campus	Courses Restricted to Students in
  Main Campus	Colleges/Schools
  Community College of CityU	Divisions of Business/Applied Science & Technology/Languages & Communication/Social Sciences
  Telford	Telford Annex

      11. CLASS RESTRICTION

• Some courses may restrict web registration to Year 1 students only. This message will display when students of other years attempt to register on the course.

• Some courses may restrict web registration to a specified college only. This message will display when students of other college attempt to register on the course.