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Course Grades

Process
  • Course grades are approved by Assessment Panels set up by the teaching academic unit
  • Approved grades will then be sent to the Academic Regulations and Records Office for updating in the student's academic record.
  • No grade is official until it is published in the student's grade record in AIMS.

 

Accessing Grades
  • Go to AIMS, select "Student Record" Menu and then "Grade Display" from "My Academic Record" to view your grades for each semester.
  • The date that you can start to view your course grades for each semester is announced in the Assessment website. If you find that "In Progress" is still marked against any course(s) in your record, this means that grades for those courses have not yet been submitted by the Assessment Panel.
  • Explanations of the terminology in the Grade Display are given below:

    Status -Your enrolment status
    Earned Hours-Credits gained through successful completion of a course or credit transfer
    GPA Hours-Credits contributing to the Grade Point Average calculation
    Points-Grade points multiplied by the number of credit units for all courses
    GPA-Grade Point Average
    Exclude/Include -Course is excluded or included in the calculation of GPA / earned credits
    Academic Standing-Provides an indicator of your academic progress. Click HERE for the definitions of different standings  
    Maximum Credit Units Permitted-You are not allowed to register for further courses if you have reached the maximum credit units permitted
    Total Credit Units Completed-Your total number of credit units completed. Credit units completed in EL0200 English for Academic Purposes and/or CHIN1001 University Chinese I are also included.

 

Grade Table
Letter GradeGrade PointGrade Definitions
A+
A
A-
4.3
4.0
3.7
ExcellentStrong evidence of original thinking; good organization, capacity to analyse and synthesize; superior grasp of subject matter; evidence of extensive knowledge base.
B+
B
B-
3.3
3.0
2.7
GoodEvidence of grasp of subject, some evidence of critical capacity and analytic ability; reasonable understanding of issues; evidence of familiarity with literature.
C+
C
C-
2.3
2.0
1.7
AdequateStudent who is profiting from the university experience; understanding of the subject; ability to develop solutions to simple problems in the material.
D1.0MarginalSufficient familiarity with the subject matter to enable the student to progress without repeating the course.
F0.0FailureLittle evidence of familiarity with the subject matter; weakness in critical and analytic skills; limited, or irrelevant use of literature.
P''Pass'' in a pass-fail course. Courses to be graded on a pass-fail basis are specifically identified under the course catalogue.
*Grade with * is excluded in the calculation of GPA. The credits earned will not be counted toward the minumum credit requirement for graduation but will be counted toward the maximum number of credit units permitted.
IP"In Progress" for a year-long course, assigned in the semester which is not yet due for reporting grades.
I''Incomplete''. A grade of incomplete may be granted (i) where there are extenuating circumstances that have prevented a student from completing required work, or attending the examination; (ii) at the discretion of the Assessment Panel. Where an "I" grade is assigned, the Assessment Panel will approve a schedule for the completion of work, or a supplementary examination. An alternative grade should be assigned no later than four weeks after the "I" grade is first reported or as soon as practicable thereafter.
TR"Credit Transfer". Assigned when a student is granted transfer credits for the course.
Z"Exemption". Assigned when a student is exempted from the course.
AU"Audit". An audited grade is assigned when an auditing student has completed the conditions established at registration as an auditor. No assessment is made or grade awarded for auditing.
X"Late Drop". Assigned when a student is permitted to drop the course after the add/drop deadline.
WD"Withdrawn". Assigned when a student has registered for the course in a semester/term and subsequently submitted a notification of withdrawal from the University.

 

Meaning
  • Students attaining grade D or better, or a P grade in a pass-fail course earn credit units for the course.
  • Grades F, I, IP, S, WD, X or AU do not earn credit units.
  • Grades P, I, IP, S, WD, X and AU are not counted in the calculation of a student's Semester Grade Point Average (SGPA) or Cumulative Grade Point Average (CGPA).

 

Review of Course Grades
  • Students with concerns on course grades should resolve the matter via the procedures outlined below.
  • Disagreement with the academic judgment of Course Leaders is not a valid reason for review.
  • As a result of review, grades may be revised upwards, downwards or remain unchanged.

Informal Resolution

  • If you believe that there was an administrative error in recording or calculating the mark or result, or other circumstances that impact the course grade awarded, you should contact the Course Leader within 5 working days of the announcement of grades to resolve the matter.
  • The Course Leader will notify you of the result no later than 13 working days following the announcement of grades.

Formal Procedures for Review

What Constitute Valid Reasons for Applying to Review Course Grades?

  • If you believe that :
    • there was a procedural irregularity in the assessment process e.g. the assessment was not conducted in accordance with the Academic Regulations or with the arrangements prescribed for the course.
    • there were extenuating circumstances affecting your performance such as illness, hospitalization, accident, family bereavement or other unforeseeable serious personal or emotional circumstances that you were unable to bring up prior to the assessment for valid reasons.

Procedures

  • Submit your application in writing to the Dean of the College/School or Head of the Chinese Civilization Centre/English Language Centre/Division (for students in the Community College) offering the course within 22 working days of the announcement of grades.
  • In your application letter, you must:
    • state the grounds on which the request for review is made;
    • include a description of the relevant facts; and
    • provide supporting evidence.

Notification of Results

  • The Dean of the College/School or the Head of the Centre/Division will notify you by letter about the results of your review application no later than 54 working days following the announcement of grades.

Further Requests for Appeal

  • Formal requests for review of course grades should normally be resolved at the College/School/Centre/Division level.
  • If you believe that there was a procedural irregularity in the review process, you can convey your concern in writing to the Associate Provost (Academic Planning and Undergraduate Education)/Vice Principal (Academic) (for students in the Community College) within 10 working days following receipt of the decision on formal review.
  • The Associate Provost/Vice Principal will notify you in writing of the decision normally no later than 27 working days following receipt of the request and the decision is final.

Academic Regulations on Review of Course Grades

Academic Regulations spell out the arrangements on review of course grades. Click HERE to access the Academic Regulations.
 

 

Course Repeat Rules
Failure
  • Students who fail a required course in their study programme must repeat the course to retrieve the failure.
  • Students can repeat a failed course twice. Failing a required course the third time may result in termination of studies.
  • Students are however not permitted to repeat a dissertation-type course.
Course Retakes
  • Undergraduate students may repeat a course, or an equivalent course, to recover a failure or to improve a course grade of D.
  • After the first attempt, only two repeat attempts are permitted.
  • Course grades for all attempts will appear on the student's transcript, but only the latest grade earned will be included in the calculation of the student's grade point averages.
  • Course retakes are not applicable for dissertation-type courses.

 

Substitute Course
  • A substitute course can be approved by the Dean of the major/minor-offering academic unit under exceptional circumstances for a student to replace the required course with another.
  • The approved substitute course can be used to recover a failure for the required course but cannot be used to improve a course grade of D.
  • Required courses are those courses that must be passed to complete degree/programme requirements, and hence course substitution is not applicable for GE courses or electives, of which students have more than one course to choose from to fulfill award requriements.

  

Grade Point Averages
  • Grade Point Averages are indicators of a student's academic performance.
  • The Semester Grade Point Average (SGPA) is calculated for all courses taken in one semester, including failed courses, but excluding courses graded I, P, IP, S, X or AU. It is weighted by the credit units for each course taken.
  • The Cumulative GPA (CGPA) is calculated for all courses taken by the student during enrolment for a specific programme. It reflects the student's performance for all semesters up to the latest term of study. The computation is the same as the SGPA except that for course repeats, only the latest attempt is included in the CGPA calculation.
  • Grade Point Averages are calculated up to 2 decimal digit with the 3rd digit truncated.
  • Both the SGPA and CGPA are shown on students' transcripts.

 

Dean's / Principal's List

The award of Dean's List or Principal's List will be shown on a student's transcript.

For Bachelor's Degree Students

  • Students who have earned 12 credit units or more with a GPA of 3.7 or greater and no failures over a semester can be recommended for the Dean's List.
  • Eligibility of part-time students for the award will be assessed once a year at the end of Semester B taking into account courses taken in Semesters A and B.
  • Eligibility of combined mode students for the award will be assessed at the end of each semester or upon completion of two semesters.

For Associate Degree Students

  • Eliglibity of students for the award will be assessed at the end of each semester or upon completion of two semesters for those students taking less than 12 credits units per semester.
  • Students who have earned 12 credits or more with a GPA of 3.7 or greater and no failure over the assessed period can be recommended for the Principal's List.