Academic Standing

• Academic standing provides an indicator of the student's academic progress and identifies students in academic difficulty who need academic advising and extra help. Whilst academic standing is captured in the student's record, it is however not shown in official transcripts.
• The four levels of academic standing are:
  
  • Good Standing
  • Academic Warning
  • Probation
  • Academic Suspension
• An academic standing decision is made for all students at the end of Semester A and Semester B, except for students taking 3 credits or less.

1. The above academic standing rules exclude students who have not attempted more than 3 credit units in the semester.
2. "Review" is only a temporary status. It signifies the department is screening each case and an academic standing will be assigned shortly.

• The Academic Regulations and Records Office will indicate the period in each semester when students can view their academic standing from AIMS. Select 'Student Record' Menu and then 'Academic Standing Report' from 'My Academic Record'.
• If you still have outstanding course grades for the semester, or if you have courses graded as "Incomplete", your academic standing may change later depending on your GPA scores attained when all your course grades are confirmed.
• Review is a temporary status. Your home department is currently considering your performance and will make a final decision on your academic standing.
• If academic standing is not relevant to your circumstances as in the case of visiting students or students on exchange programmes, "Not applicable" will be indicated against your academic standing.
• No academic standing will be assigned in a semester where you have taken 3 credits or less. The academic standing of your previous semester will remain in effect.
• The Academic Regulations and Records Office issues formal notification to students with the following academic standing: probation, academic suspension.

• If your academic standing indicates "Academic warning", this is a signal for you to work hard to improve your performance next semester. If you are in doubt about your curriculum requirements and wish to discuss your study plan, seek academic advice from your home department.
• If your academic standing indicates "Probation" or "Academic suspension", your home department will assign a staff member to be your academic advisor. The name of your advisor will be shown in the 'Acadmic Standing Report' from 'My Academic Record' in AIMS. Contact your academic advisor immediately to sort out your course registration for the next/future semester.
• The University is committed to providing advice and assistance to students throughout their studies. Academic advising is a shared commitment of students and faculties to the process. Departmental academic advisors are responsible in monitoring their advisees' progress on a regular basis, in developing students' initiative for self-learning, and for providing information about programme requirements and academic options. Students are responsible for contacting their academic advisor and for knowing the requirements of their programmes. Students bear the final responsibility for making their own decisions based on the advice available.

• Where a student's academic performance is unsatisfactory and the Examination Board is satisfied that the student cannot reasonably expect to complete the award, the Board will terminate the student's studies.
• After academic termination, students may not continue their studies without readmission, with readmission to any programme no earlier than one academic year after the student's termination.

• Students who have concerns about the Examination Board's decision should resolve the matter via the procedures outlined below.
• Disagreement with the academic judgement of the Examination Boards is not a valid reason for review.

Informal Resolution

• If you believe that there was an administrative error in recording, transcription or reporting of result, you should contact the Programme Leader within 5 working days of the publication of the Examination Board's decision to resolve the matter.
• The Programme Leader will notify you of the result no later than 8 working days following receipt of the request.

Formal Procedures for Review

What Constitute Valid Reasons for Applying to Review Examination Board Decisions?

• If you believe that:
  • there was a procedural irregularity affecting the Board's decision.
  • there were extenuating circumstances that have a bearing on the Board's decision that you were unable to bring to the attention of the Board for valid reasons.

Procedures

• Submit your application in writing to the Associate Provost (Academic Planning and Undergraduate Education)/Vice Principal (Academic) (for students in the Community College) within 22 working days of the publication of the Examination Board's decision.
• In your application letter, you must:
  • state the grounds on which the request for review is made;
  • include a description of the relevant facts; and
  • provide supporting evidence.

Notification of Result

• The Associate Provost/Vice Principal will notify you by letter about the results of your review application no later than 22 working days following receipt of the request.

Further Requests for Appeal

• Formal request for review of Examination Board Decisions should normally be resolved by the Academic Review Committee/CCCU Academic Review Committee.
• If you believe that there was a procedural irregularity in the review process, you can convey your concern in writing to the Provost/Principal (for students in the Community College) within 10 working days following receipt of the decision on formal review.
• The Provost/Principal will notify you in writing of the decision no later than 22 working days following receipt of the request and the decision is final.

Academic Regulations on Review of Examination Board Decisions

Academic Regulations spell out the arrangements on review of Examination Board Decisions. Click HERE to access the Academic Regulations.