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Frequently Asked Questions for Undergraduate Degrees

Student Classification

  1. What are the three types of bachelor's degree students?

    The three types of students are as follows:

    Student Type Examples of Entry Qualifications
    Normative 4-year degree Hong Kong Diploma of Secondary Education Examination, 12-year school-leaving qualification

     
    Advanced Standing I 13-year school-leaving qualification [e.g. an International Baccalaureate (IB) Diploma, a General Certificate of Education Advanced Level (GCEAL)], Associate Degree/Higher Diploma graduates admitted to a non-senior year place
    Advanced Standing II Associate Degree/Higher Diploma graduates admitted to a senior year place

    As the degree requirements for the above three types of students vary, please check your admission offer letter to ascertain your ‘student type’. Please also refer to the Academic Regulations for Undergraduate Degrees for the relevant degree requirements.
     

Degree Requirements

  1. What are the degree requirements for bachelor's degree?

    The following provides a summary of the degree requirements for Normative 4-year degree, Advanced Standing I and Advanced Standing II students. For a bachelor's degree with a normal study duration longer than 4 years, the minimum credit units for graduation and the maximum credit units for the degree shall be approved by the Senate based on individual programme needs.  For detailed requirements of individual majors, please visit: Programmes and Courses.

    Category Normative 4-year Degree Advanced Standing I Advanced Standing II
    1. Major At least 45 credit units depending on requirements of individual majors
    2. College/School requirement To be stipulated by individual colleges/schools
    3. Gateway Education (GE) requirement 30 credit units 21 credit units 12 credit units
    4. Minor Optional Optional Optional
    5. Free electives Remainder to fulfill the credit requirement for graduation, if any
    Minimum graduation requirements: 120 credit units, subject to the requirements of individual Colleges/Schools 90 credit units, subject to the requirements of individual Colleges/Schools 60 credit units, subject to the requirements of individual Colleges/Schools
    Maximum credit unit permitted: 144 credit units 114 credit units 84 credit units
     
  2. If I have completed the minimum credit units required for graduation, do I have to graduate? Can I take further courses?

    If you have fulfilled the minimum credit unit requirement specified by your major and degree as well as the University Language Requirements, you may apply for graduation. Alternatively, you can choose to take further courses for personal or career interests as long as your credit load does not exceed the maximum credit units permitted for a degree, and you have not reached the maximum period of study.
     

  3. What is the maximum number of credit units permitted for a degree?

    The maximum number of credit units permitted for a degree is as follows:

    • Normative 4-year degree: 144 credit units
    • Advanced Standing I: 114 credit units
    • Advanced Standing II: 84 credit units

    Students who have completed the maximum credit units permitted as mentioned above cannot register for further courses in subsequent semesters/terms except for (a) those pursuing a double major or double degree paying the extra credits exceeding the above maximum credit limit on a self-financed basis; or (b) students who have been granted special permission to exceed the maximum credit limit.

    Please note that except for the above, students who cannot complete all the degree requirements for graduation within the maximum number of credit units permitted will be required to discontinue their studies.

Majors

  1. I was admitted with an undeclared major. When do I need to declare a major?
    • In Semester B of your first year of study.
    • Through a majors allocation exercise in June-July, you will be allocated a major, which will take effect from Semester A of your second year of study.
    • For details of the timeline and related procedures, please visit: Declaring a Home Major.
  2. Can I apply for switching of majors?
    • This is a one-off provision available in mid-July for year one students admitted to normative 4-year degree studies to apply for switching out from their own College/School to a major offered by another College/School.   CB/CLASS/CSE students may also switch to a major offered by another Department within the same College.
    • For details of the application period and related procedures, please visit: Switching of Majors.
  3. Can I change my home major?
    • Eligible students can apply to change their home major within the specified application periods.
    • For details of the application periods and related procedures, please visit: Change of Home Major.
  4. Can I pursue a second major?
    • Eligible students can apply for declaring a second major, in addition to their home major, within the specified application periods and within the stipulated periods of years of study.
    • The second major can be any major offered by an academic unit, including the student’s home academic unit.
    • For details of the application periods and related procedures, please visit: Declaring a Second Major.

Add/Drop of Minors

  1. Can I take a minor?
    • If you are a bachelor’s degree student with a home major and have not been granted any extra credit units above the maximum credit limit permitted by the University, you can declare a minor during the specified application periods. This also applies to students admitted with advanced standing.
    • A minor consists of a structured group of courses (15 to 18 credit units) that focuses on a particular academic discipline, allowing students to develop some depth of understanding in a subject area or topic of professional interest. Please refer to the Minor Catalogue for a full list of minors and their curriculum requirements.
  2. Why am I unable to add a minor in AIMS during the stipulated application period?

    Students who have already been granted extra credits above the maximum credit limit (i.e. 144 for normative 4-year degree / 114 for Advanced Standing I / 84 for Advanced Standing II) will not be allowed to declare a minor.

  3. How and when can I submit my add/drop of minors request?

    You can submit your add/drop of minors request in AIMS within the periods specified by the University. For details of the add/drop periods and related procedures, please visit: Minors.

  4. If I want to declare two minors, what should I do?

    You can add only one minor in each application round. If you wish to declare two minors, you can do so in two separate application rounds.

  5. Can I still submit my late request for adding/dropping a minor if I missed the deadline stipulated by the University?

    No, late requests for add/drop of minors will not be accepted. You have to submit your request for add/drop of minors in the next round of exercise.

  6. How can I view the results for my add/drop of minors requests?

    You can view the results after the announcement date via AIMS -> Study Plan -> Add/Drop of Minors, and the results are displayed under “Status of Your Add/Drop Request”. Please note that no separate email will be issued to announce the results.

  7. I have found that the Catalogue Term for my declared minor is “Semester A 2017/18”. What does this mean?

    If your application for adding a minor is approved to take effect from Semester A 2017/18, the Catalogue Term for your declared minor is “Semester A 2017/18”. You shall then enroll in courses for your declared minor according to its Semester A 2017/18 curriculum.

  8. I have taken a course counted in my major and it is as well a required course in my minor curriculum. Can the course taken be double counted in both my major and minor requirement?

    No. Double counting of courses is permissible between minor and college/school requirements, as well as minor and College/School-specified courses under the Gateway Education (GE) requirement only.

  9. I have applied for graduation in this semester, but have just realised that I cannot complete the requirements of my declared minor within this semester.

University Language Requirements

Do I need to fulfill any University Language Requirements in order to be able to graduate?

Yes, in order to graduate, students need to fulfill the following University Language Requirements in addition to the degree requirements for their major: 

Course Registration

  1. What is the minimum and maximum study load?

    In each semester, full-time students must register for courses summing to a total of at least 12 credit units, and for not more than 18 credit units; and part-time students must register for courses summing to a total of no more than 11 credit units. In the Summer Term, students may register for courses but the total load must not exceed seven credit units.
     

  2. I am a new student. Do I need to make adjustments to my pre-registration schedule?

    Your pre-registration schedule is mainly compiled with the essential courses for fulfilling your degree requirements. You may use this as a draft version to further compile your class schedule in accordance with your study plan. However, you are advised to meet your Advisor before making any adjustments to the pre-registration schedule.
     

  3. Where can I find the list of courses being offered for the semester/term?

    You can check for the list of courses being offered for the entire academic year from the Master Class Schedule which is accessible from the CityU Portal. Please note that the class schedules are subject to changes prior to the start of the respective semester/term.
     

  4. How can I apply for add/drop of courses, and what is the course add/drop period?

    You can add or drop a course during the add/drop period prescribed by the University. For details of the course add/drop period and related procedures, please visit: Course Registration.
     

  5. Can I apply for late add/drop of courses?
    • You may submit a request for late add/drop of courses for approval by the Head of the course-offering academic units. However, the request will be considered on a case-by-case basis and will not necessarily be approved.
    • Please note that late requests for dropping courses after the add/drop deadline must be submitted no later than the end of the teaching period for the relevant semester/term, and approval of such requests will only be granted under exceptional circumstances. For approved late drop of courses, an X grade representing the late drop of the course will be assigned and shown on your academic transcript.
    • If you are studying in a programme with tuition fees charged by credit unit basis, tuition fees are chargeable for courses approved for dropping after the end of Week 2 of the semester/term. For details, please refer to the Regulations on Tuition Fees.
  6. I intend not to register in any courses in the coming semester. What should I do?

    You have to apply for a leave of absence by the end of the course add/drop period of the semester. If your application is approved, you will need to pay a continuation fee during the period of your leave of absence. For details, please visit: Leave of Absence.

Credit Transfer and Course Exemption

  1. What is the difference between credit transfer and course exemption?

    The following provides general information of credit transfer and course exemption. For more details, please visit: Credit Transfer / Course Exemption.

      Credit Transfer Course Exemption
    Eligibility for application

    All students: For credits earned elsewhere while enrolling as a student of CityU, including study exchange or arrangements under joint programmes with other institutions

    For normative 4-year degree students only: For credits earned on the basis of their previous qualifications attained prior to their admission to the University (not applicable to Advanced Standing I and II students)

    All students
    Credits earned? YES but not counted in the calculation of a student’s GPA unless special arrangements have been made such as under joint programmes with other institutions NO
    Take courses? NOT REQUIRED to take the courses for which credit transfer has been granted REQUIRED to take other courses to make up the credits required for fulfilling the degree requirements
    Time to submit application
    1. For credits earned prior to entry to the University:
      Before the start of the first semester of the student's admission
       
    2. For credits earned after admission to the University:
      Immediately in the semester following attainment of the additional qualification

       

    Before the start of the first semester of the student’s admission
     

    Students are required to download the application form via AIMS and submit the application with supporting documents in accordance with the procedures announced by the University. Please refer to the application procedures for details. 

     
  2. What is the University’s credit transfer policy?

    The University has stipulated the following maximum number of transfer credits for different types of students throughout their studies, including transfer credits for study exchange or arrangements under joint programmes with other institutions:

    • Normative 4-year degree: 60 credit units
    • Advanced Standing I: 45 credit units
    • Advanced Standing II: 30 credit units
    • Degree with a normal study duration longer than 4 years: Half of the credit units required for the award of the degree
    • Double degree: Half of the credit units required for the award of the double degree

    (Please note that transfer credits must have been earned no earlier than eight years before the date of enrolment at the University. Individual academic units may stipulate a more stringent requirement for transfer credits, and please check with the relevant units for their specific requirement, if any.)
     

  3. I am a former Associate Degree student at CityU and I have completed the course GE1501 Chinese Civilisation – History and Philosophy. Do I need to submit any application for credit transfer/course exemption of this course?

    No. You don’t need to submit any application. Credit transfer/course exemption of GE1501 will be updated to your student record around the start of semester. Please note that if you have been granted an exemption from GE1501, you are required to take any other Gateway Education (GE) course to make up for the credit units.
     

Fees

  1. When do I need to pay tuition fees?

    Students studying on a government-funded bachelor’s degree have to settle the tuition fees in two equal installments. For details of the payment arrangements, please visit: Payment Schedule.
     

  2. How much tuition fees do I have to pay?

    Students studying on a government-funded bachelor's degree are required to pay the tuition fees of $42,100 per annum. For other fees and charges, please visit: Fees and Charges.  

    Students pursuing a double major or double degree with the required credits exceeding the maximum credit units permitted by the University are required to pay the extra credits exceeding the maximum limit on a self-financed basis. Please visit: Fees and Charges.

DegreeWorks

  1. What is an advising worksheet?

    Advising worksheet is the default view that you see when you log onto DegreeWorks from AIMS. Your degree requirements will be presented under different blocks. The requirements will be shown on the left side; the courses that you have studied or that you will need to study will be listed against the requirements on the right side. If your Advisor has written down advising notes for you, you will find that at the bottom of the worksheet. For details, please visit: DegreeWorks.
     

  2. When should I check my advising worksheet?

    You should review your advising worksheet at least a few times in each semester, particularly:

    1. Before course registration to check the courses you need
    2. Before you meet with your advisor or upon receiving email notification that your advisor had written notes for you
    3. After your grades are available.
       
  3. What is the Plans?

    Plans is one of the features in DegreeWorks that allows you to create a study plan for mapping out your academic journey against the degree requirement. It helps you to stay on track for graduation. The planned courses will also be validated against the tentative course offerings, and can help academic units to better estimate the demand of courses in future. For details, please visit: DegreeWorks.
     

Study Duration

  1. What is the maximum period of study?

    The maximum period of study (irrespective of mode of study) for different types of students, inclusive of any change of majors, periods of leave of absence and suspension of studies, is as follows:

    • Normative 4-year degree: 8 years
    • Advanced Standing I: 6 years
    • Advanced Standing II: 5 years
    • Double degree/Degree with a normal study duration longer than 4 year: To be stipulated by the cognizant academic units

    Students who cannot complete all the degree requirements for graduation within the maximum study period will be required to discontinue their studies. Requests for extension of study beyond the maximum study period will not be granted.
     

  2. How can I apply for a leave of absence?

    You can apply for a leave of absence to be away from your study temporarily while maintaining a valid enrolment status with the University. Periods of approved leave of absence may not be less than one full semester, and may not accumulate to more than four semesters. A continuation fee for each semester will be charged. For details, please visit: Leave of Absence.

Application for Graduation

  1. How and when should I apply for graduation?

    You are advised to submit an online application for graduation via AIMS during the specified period for your intended graduation semester/term. Before submitting the application for graduation, please review your academic record using the advising tool (i.e. DegreeWorks) to ensure that you will fulfill all the requirements of your planned curriculum at the end of your intended graduation semester/term. Please note that students who do not successfully complete all their academic requirements by the end of the intended graduation semester/term must reapply for graduation.
     

  2. I have missed the deadline for submitting an application for graduation. Can I submit a late application?

    No late application will be accepted. You have to apply for graduation in the coming semester/term.
     

  3. I have submitted an application for graduation but cannot fulfill the requirements of my second major. What shall I do?

    You may continue to study in order to meet the requirement of your second major and defer graduation to a future semester/term with the submission of another application for graduation during the specified period. Alternatively, you may submit a request to drop your second major or change it to a minor, as appropriate. Upon approval of the curriculum change, you may graduate in your intended graduation semester/term provided that all the academic requirements are met. For more details, please visit: Application for Graduation.
     

  4. I have submitted an application for graduation in this semester/term. However, after the announcement of assessment results, I have only fulfilled the degree requirements but not the requirement for the minor that I have enrolled in. Can I drop the minor and graduate in this semester/term?

    Yes, you can do so by submitting an application to drop the minor. For more details, please visit: Application for Graduation.
     

  5. I have missed this semester's deadline of submitting an application for graduation. As I do not intend to register for any course in the coming semester, how can I maintain an active status in order to apply for graduation in the coming semester?

    To maintain an active status in order to apply for graduation without taking any courses, students should apply for a leave of absence to take effect in that semester. You are advised to observe the deadlines to avoid being charged excess tuition fees. For details, please visit: Leave of Absence.
     

  6. Last semester I went for exchange and applied for graduation as well. However, the hosting institution couldn’t send the official transcript to CityU in time. I have to defer my graduation to current semester. What should I do?

    If you are not sure whether you can fulfill all graduation requirements after receiving the transcript, you should consult your academic advisor to determine what courses you should take in the semester.  

    If you are confident that all graduation requirements will be met after receiving the transcript, you should take the following steps:
    • Apply for leave of absence in the current semester;
    • Apply for graduation in the current semester
    and your continuation fee may be waived if all of the following conditions are met:
    • Graduation requirements are fulfilled;
    • No course registration in the current semester;
    • Applied for graduation during the application period;
    • Applied for leave of absence before the end of Week 2 in the current semester;
    and
    • Have submitted a written request to ARRO with the endorsement from the Head of home academic unit.
  7. I applied for graduation and fulfilled all graduation requirements in this semester. However, I discovered that there is one course I am interested to attend in the following semester and it will also provide me a chance to improve the CGPA. Can I withdraw my application?

    No. You should have reviewed your academic progress before applying for graduation. Once you have submitted an application, the only consideration is whether you have completed all requirements by the end of that semester. Your application will be dropped only in case that your curriculum requirement cannot be met.

Others

  1. Will my academic results be revealed to my parents?

    The University will not release information relating to a student, either academic or personal, to any party without the student’s consent. However, please note that the University may contact the emergency contact person/parent/guardian on the student’s record and release the student’s information at the University under emergency situations as determined by the University.
     

  2. I'm below the age of 18. Is there anything that I should take note of?

    Basically, ‘below 18’ students are treated equally with other university students. However, the law draws an important line at the age of 18, and therefore there are a number of issues that this group of students should take note of. For details, please visit: Guidance Notes for Students under the Age of 18.

 

Remarks: For students enrolled under the Bachelor of Veterinary Medicine programme with a normal study duration longer than 4 years, the above FAQs may not be applicable.  In case of questions, please contact the College of Veterinary Medicine and Life Sciences or the Academic Regulations and Records Office.