Summer Employment Guidelines

The following are guidelines for companies or institutions wishing to recruit City University students for summer positions in the form of (1) summer jobs, or (2) summer internships. The guidelines are general in nature. Companies or institutions that wish to recruit students in capacities outside the scope of these guidelines are welcome to discuss their offers with our office.

1. Summer Jobs

   Student Eligibility:	All full time undergraduate and postgraduate students.
   Job Duration:	Normally 4-9 weeks from early June to end of August.
   Remuneration:	Based on the market rate, salary package may vary according to job natures, industry sectors, as well as work locations.
   Work Nature:	The hiring company is expected to offer work experience that can provide students with relevant exposure to the workplace.
   Contractual Relationship:	When hired, the student is engaged in a contractual relationship with the employer as the student is regarded as one of the company staff.
   Insurance & MPF:	Both insurance and MPF of the student are covered by the hiring company.
   Application Method:	Please complete the recruitment form and return to our office together with your Business Registration Certificate BR via email (caio@cityu.edu.hk). Complete your email request by specifying subject title: Summer Jobs Advertisement -- [your company name]

2. Summer Internships

   Internship Nature:	Internships should be intellectually stimulating in nature and must be recognized by corresponding departments, colleges, or schools at City University.
   Internship Duration:	4 - 9 weeks from early June to mid August.
   Academic Recognition:	Internships can be offered on non-credit bearing or credit bearing; the latter to be equaivalent to a credit-bearing course with a minimum of 3 credit units.
   Company Participation:	The hiring company is expected to provide students with internship training or relevant supervision to interns.
   Assessment:	Internship course assessment will be conducted by relevant departments, colleges, or schools, and will generally cover the following: Evaluation by the participating company Student internship report/ training log book Company visits Final presentation
   Application Method:	Please complete the recruitment form and return it to our office by email together with a copy of your Business Registration Certificate (BR). Complete your email request by specifying subject title: JobAdv(Summer Internships) -- [your company name]

   2.1) Timeline for confirmation of an offer

   The period between the release of company job specifications and confirmation of offer normally ranges from three to four months. A rough schedule is provided below for your reference. The schedule is subject to further changes.

   Event	Date
   Submission of recruitment requests and job specifications to CAIO	Early February
   Job postings and processing of job applications by CAIO	March
   Announcement of nomination results for company interviews	Early April
   Selection interviews	Mid April
   Confirmation of placements to selected candidates	Mid April
   Internship period	June – August
   Company visits	June – August
   Evaluation of intern performance	End of Placement Period

   2.2) Remuneration

   Participating companies are welcome to provide students with training allowances for the internship. This would help provide financial support and encouragement to the interns.

   2.3) Insurance and MPF

   All full-time City University students participating in the university activities are covered under a group personal accident insurance policy. Students who travel outside Hong Kong are covered under a Group Travel Insurance Policy. If an employer-employee relationship is established, contribution to MPF and minimum wage on the company’s part may be required.

   2.4) Code of Conduct

   Students participating in internships are expected to be treated by the hosting companies as their full-time staff. Similarly, they are expected to behave and follow the company rules as other staff of the company.

   2.5) Training

   Participating companies are expected to offer training to the interns in the form of formal training programmes or on-the-job training, where appropriate.

   2.6) Student Mentoring

   A company mentor, or a direct supervisor should be assigned by the participating company to co-supervise and provide guidance to student interns.

   2.7) Company Visits

   To maintain good communication with the hosting companies and to monitor student work placements, an Internship Coordinator or faculty member will pay visits to the companies during the internship period. Monitoring may vary in the internship period in the form of site visits in addition to telephone interviews and email communications.

   2.8) Company Evaluation

   Feedback from hosting companies will form a part of the course assessment for student interns. At the end of the prescribed internship period, employers will be requested to fill out evaluation forms regarding the performance of interns.