Regulation and Guideline on Disposal/Replacement/Acquisition of Furniture and Equipment

Acquisition and disposal of furniture and equipment should follow the principles of reduction, reuse and recycling set out in the University’s Charter of Social Responsibility. Accordingly:

Disposal of Furniture and Equipment

  • Regulation: All disposals of furniture/equipment must be properly authorized on an Asset Disposal Form in accordance with the University Procurement policies and procedures.
  • Guideline:
    • Before an item is scrapped, consideration should be given to whether it, might be of use elsewhere in the university, has a resale value and whether recycling is possible.
    • The details of any items which might be used elsewhere in the university should be uploading details on the "Go Green". This should be done as soon as possible to maximize the time available for other Departments to bid for the item before it must be disposed.
    • Items which are not claimed and for which storage is not practical should be consider for trade-in, scrap sale or donation to charitable organizations.

Replacement and New Purchase of Furniture and Equipment

  • Regulation: If no suitable furniture/equipment can be found on “Go Green” to meet your requirements, please complete a Purchase Requisition with justification on the purchase.
  • Guideline: Whenever you need furniture/equipment for your department/office, please go to “Go Green” first and search for used furniture/equipment meeting your requirements. Please complete and return the Asset Transfer Form to the Finance Office to effect the internal transfer of the furniture/equipment. There is no charge for items transferred.

Source: Finance Office

Good Practices for Use of Bottled Water and Recycled Paper

The University is committed to environmental protection and to serving as a model of socially responsible organizations. As part of our on-going monitoring of the impacts of the University operation on the environment, co-operation from Departments and Offices are sought in adopting the following measures:

Bottled Water

  • Regulation: All disposals of furniture/equipment must be properly authorized on an Asset Disposal Form in accordance with the University Procurement policies and procedures.
  • Guideline:
    • To adopt share-use by paper cups would minimize wastage of drinking water and reduce the amount of plastic bottles, which are environmentally much more harmful than paper cups. It would be even better if Departments and Offices could operate with re-usable drinking cups or mugs.
    • To avoid disposal of plastic bottles to landfills by disposing the plastic bottles to the recycle collection bins for plastic waste

Recycled Paper


The manufacture of recycled paper, when compared with that of paper from un-recycled pulp, consumes 40% less energy, generates 35% less water pollution and emits 74% less air pollutants. Moreover, the use of recycled paper helps reduce the burden to landfills by 40%.

  • Regulation: If no suitable furniture/equipment can be found on “Go Green” to meet your requirements, please complete a Purchase Requisition with justification on the purchase.
  • Guideline: Whenever you need furniture/equipment for your department/office, please go to “Go Green” first and search for used furniture/equipment meeting your requirements. Please complete and return the Asset Transfer Form to the Finance Office to effect the internal transfer of the furniture/equipment. There is no charge for items transferred.