City University of Hong Kong
General Enquiries
3442 5591

Email
clc.careercentre@cityu.edu.hk
(Please provide your student ID in the email subject.)

Address
6/F, Bank of China (Hong Kong) Complex,
City University of Hong Kong,
83 Tat Chee Avenue,
Kowloon Hong Kong

Joseph Lau Non-local Internship Awards (2015 Winter)

The Joseph Lau Non-local Internship Awards (劉鑾雄境外實習獎) provide support to full-time undergraduates with financial needs to participate in non-local (Mainland and overseas) internship programs in 2015-16. This round of application is open for winter 2015 internship participants.

  • The purpose of the Awards is to help students:
    • gain valuable work experience;
    • improve interpersonal and communication skills in real work environments; and
    • enhance student competitiveness and employability in the global job market.
  • Awards will be granted on reimbursement basis, subject to satisfactory completion of the internship and evaluations, including positive employer feedback, reflective journals and the required documents (boarding passes, accommodation receipt, and fees charged by organizers).

PLEASE CAREFULLY READ THROUGH EACH SECTION BELOW BEFORE YOU APPLY.

Financial Support

The value for each award depends on students’ financial needs (with/without Government Grant/Loan**), internship destinations and duration:

A. With Government Grant/Loan**

Location Award per student* Internship Working Period
Mainland

1. 50% of programme fee (Programme fee ≤$5,000)

2. $10,000 (Programme fee > $5,000 or self-solicited programme)

 ≥ 4 weeks &
< 6 weeks

1. 50% of programme fee (Programme fee ≤$5,000)

2. $15,000 (Programme fee > $5,000 or self-solicited programme)

 ≥ 6 weeks
Asia

1. $8,000 (other than Japan, Korea & Singapore)

2. $10,000 (Japan, Korea & Singapore)

 ≥ 4 weeks &
< 6 weeks

1. $15,000 (other than Japan, Korea & Singapore)

2. $20,000 (Japan, Korea & Singapore)

 ≥ 6 weeks
Africa & others
 $15,000 ≥ 4 weeks &
< 6 weeks
$20,000 ≥ 6 weeks
Australia & New Zealand
 $20,000 ≥ 4 weeks &
< 6 weeks
$25,000 ≥ 6 weeks
U.S.A. & Europe
 $30,000 ≥ 4 weeks &
< 6 weeks
$35,000 ≥ 6 weeks

 

B. Without Government Grant/Loan**

Location Award per student* Internship Working Period
Mainland

1. One-fourth of programme fee (Programme fee ≤$5,000)

2. $5,000 (Programme fee > $5,000 or self-solicited programme)

 ≥ 4 weeks &
< 6 weeks

1. One-fourth of programme fee (Programme fee ≤$5,000)

2. $7,500 (Programme fee > $5,000 or self-solicited programme)

 ≥ 6 weeks
Asia

1. $4,000 (other than Japan, Korea & Singapore)

2. $5,000 (Japan, Korea & Singapore)

 ≥ 4 weeks &
< 6 weeks

1. $7,500 (other than Japan, Korea & Singapore)

2. $10,000 (Japan, Korea & Singapore)

 ≥ 6 weeks
Africa & others
 $7,500 ≥ 4 weeks &
< 6 weeks
$10,000 ≥ 6 weeks
Australia & New Zealand
 $10,000 ≥ 4 weeks &
< 6 weeks
$12,500 ≥ 6 weeks
U.S.A. & Europe
 $15,000 ≥ 4 weeks &
< 6 weeks
$17,500 ≥ 6 weeks

*The Approving Committee has discretion to approve an Award in partial or in full amount.

**Applicants with Government Grant/Loan are the successful applicants of Tertiary Student Finance Scheme (TSFS) or Financial Assistance Scheme for Post-secondary Students (FASP); successful applicants of Non-means-tested Loan Scheme (NLS) are NOT included.

Eligibility

The Awards are only offered to outbound internship students who are full-time undergraduate students, irrespective of their place of origin and nationality. Students may at most obtain the Awards twice during their course of study; this includes a maximum of 1 overseas internship. Students who are eligible to receive the award must:

  1. attain a cGPA of 2.0 or above;
  2. prove their financial needs and meet the assessment criteria set by the University;
  3. not have financial support from any college/department, or other university funding for the same internship;
  4. demonstrate that they have been accepted by a host organization or a recognized internship organizer as an intern with period of work;
  5. participate in an internship program of not less than 4 weeks or 150 hours in duration, with internship period ending before their graduation date;
  6. show satisfactory performance according to host organization and/or internship organizer (if any) evaluation by the end of the internship
  7. present valid return boarding passes;
  8. write a self-reflective journal at the end of the internship in a specified format.

Application and Selection Procedures

Application Procedures:

  1. Complete the online application form:

    Applicants from College of Business: click here

    Applicants from College of Science & Engineering: click here

    Applicants from other Colleges/Schools: click here

  2. In the online application, you are required to attach an internship offer letter with period of work, recommendations from Departments (click here for template) together with government grant/loan application result notification (if any). ‘Checklist for application documents’ is available (click here) for your quick check up.
  3. Late applications will not be considered. Full set of application documents must be submitted before the application deadline or 2 weeks before your departure for the internship, whichever is earlier.
  4. Students who fail to submit the required documents within the time frame will be considered withdrawing their application automatically.

Application Deadline: 5 pm, 11 Dec 2015

Please ensure your online submission is successful.  You should be directed to a successful submission page if your submission is successful.  


Selection Process:

Declared financial needs of applicants will be vetted by the University. In case the number of eligible applicants exceeds the number of awards, or if there are other constraining circumstances, the Approving Committee will make the final decision in determining the successful applicants. The Approving Committee has discretion to approve an Award in partial or in full amount, and priority will be given to those who have not been granted with the Awards before.  It is the responsibility of the applicants to provide all the supporting documents and information. Successful applicants should inform the Approving Committee immediately and before their departure for the internship if there are any changes in the internship, including the change of internship location and duration. The Approving Committee will not accept result appeal after the application result is announced.

Mandatory Requirements for All Successful Applicants (before departure)

  1. Pre-internship Training
    Successful applicants are required to attend a pre-internship training workshop to be organized through their department, Career and Leadership Centre and/or the internship organizer.
  2. Upon the approval of your application, participating students are required to provide scanned soft copies of the following documents at least one week before your departure:
  3. ‘Checklist for pre-departure documents’ is available (click here) for your quick check up.

Submission Procedures:

Email all the required documents before your departure to:

caio.event@cityu.edu.hk


Specify email subject as follows:
Student ID: 5XXXXXXX, XX Dept – Joseph Lau Non-local Internship Awards 2015-16 – Pre-departure

Host organization evaluation

To facilitate your host organization to evaluate your performance at the end of your internship, ask them to use the following forms. Please download the form before your departure:

Note:

Students who fail to submit ANY of the required documents stated above will not be permitted to claim reimbursement.

Reimbursement Procedure

Participating students are required to submit scanned copies of the following documents within 4 weeks upon the completion of your internship:

1. Employer Feedback Form to be completed by your direct supervisor at the host organization.

2. A thank you letter (around 100 – 200 words in English) to the donor of this Award Mr. Joseph Lau (劉鑾雄).

3. An online Student Feedback Form (click here to complete) upon completion of the internship.

4. A Self-Reflection Report in English on internship learning with the following framework (soft copy in Word format):

  • Brief reasons for joining the internship.
  • Brief information on internship placements including organization name, job position, chief assignment and supervisor(s) and organisation structure of the host company.
  • What are my contributions and accomplishments?
  • What are my learning from the workplace/supervision?
  • How does the internship affect my future career plan/study?
  • Do I understand my strengths and weaknesses more? Please elaborate.
  • 500-800 words in length. Embed photos.

Please refer to http://www6.cityu.edu.hk/caio/city-u/page.asp?id=34 for the format and outline of the report.
You may also make reference to the samples of reflective journals available on our website:
http://www6.cityu.edu.hk/caio/city-u/page.asp?id=76

5. Boarding passes, accommodation fee receipt and programme fee receipt.

6. A signed Bank Account Information Form (click here to download) including a photo (in jpeg format) of bankbook/bankcard of your own saving account.

7. ‘Checklist for reimbursement documents’ is available (click here) for your quick check up.

Submission Procedures:

Email all the required documents to:

caio.event@cityu.edu.hk

 

Specify email subject as follows:
Student ID: 5XXXXXXX, XX Dept – Joseph Lau Non-local Internship Awards 2015-16 – Reimbursement claim

Note:

Students who fail to submit ANY of the required documents stated above will not be permitted to claim reimbursement.  The Approving Committee reserves the final discretion on reimbursement of funding for student internship.

 

Crisis Management Plan for Students Undertaking Overseas Internship

For students’ safety, a Crisis Management Plan is developed by the Critical Incident Management Team (CIMAT) of the University to provide guidelines and procedures to student participants in the event of an emergency while studying and travelling outside of Hong Kong.

In this regard, all CityU enrolled students who participate in an internship programme outside of Hong Kong (i.e. outbound students) are required to observe the following guidelines issued in the Plan:

Guidelines for students

Outbound students should:

  1. Consider your health and other personal circumstances when applying for or accepting a place in an overseas programme;
  2. Read and get familiar with all materials issued by the programme organiser/sponsor relating to safety, health, legal, environmental, political, cultural, and religious conditions in the host country/city;
  3. Provide programme organiser/sponsor with accurate and complete physical and mental health information or any medical emergency. Such information will be treated with the strictest confidentiality and will be shared by the programme organizer on a “need-to-know” basis only;
  4. Provide 2 emergency contact numbers of your family, guardian or next of kin to programme organiser/sponsor. By providing the emergency contact numbers, you agree and authorise the CityU programme organiser/sponsor to release your personal and academic information to a third party within or external to CityU on a “need-to-know” basis;
  5. Assume responsibility for taking care of your personal preparation for the programme and participate in pre-departure orientation;
  6. Understand and comply with the terms of participation, codes of conduct, rules and regulations of the host institution, as well as laws and customs of the host country/city. While in a foreign country or sovereignty, you are subject to the local laws;
  7. Accept responsibility for your own decisions and actions. Ignorance or negligence is never an excuse for violating the laws;
  8. Stay vigilant at all times as crime exists in all countries and all cities. Avoid becoming a crime victim;
  9. Obtain and maintain appropriate insurance coverage that will cover medical service and medical evacuation;
  10. Know how to use the insurance information. Keep a copy of the insurance policy with you at all times and leave the original policy with your family;
  11. Make 2 copies of your passport/travel document. Leave one with your family and bring one with you on the trip and keep it separately from your passport/travel document. Whilst you are travelling, protect your passport/travel document;
  12. Learn as much as you can about your country/city before you go. Behave in a manner that is reasonable and respectful of the rights and well-being of others, and encourage others to treat you in a similar manner;
  13. Develop with your family a plan for telephone or e-mail contact, so that in case of emergency you will be able to communicate with your parents directly about your safety and well-being;
  14. Take a credit card or make sure you will have access to additional funds in case of an emergency;
  15. Keep the following emergency numbers with you at all times:
    a. Emergency contact numbers of on-site coordinator and/or your
    host institution;
    b. Emergency numbers in the host city/country for police and
    ambulance;
    c. Emergency contact numbers of the programme
    organiser/sponsor in CityU;
    d. 24-hour CityU Campus Security Hotline (collect calls
    acceptable): + 852 2788 8888; + 852 3442 8888
    e. Contact number of the insurance company including the
    24/7 SOS hotline;
    f. 24-hour hotline of Hong Kong Immigration Department:
    +852 1868;
    g. Contact number of the nearest Chinese embassy in your host
    country (if applicable).
  16. Please understand that integration into a new culture and learning environment could place particular challenges, both mental and physical, on an individual, if you are currently receiving treatment for any chronic illness it is strongly recommended that you talk with the programme director/leader, counsellor or your doctor about plans to manage your health condition overseas.

For full details of the Crisis Management Plan, please take a look at: http://www.cityu.edu.hk/vpsa/cimat/ocmp0611.pdf